9 Best Project Management Tools for Microsoft Teams of 2026

Planner is the obvious first stop for a company that already pays for Microsoft 365, because the basic version comes with the business plans and appears as an app inside Teams. Microsoft lists Grid, Board, Schedule and Chart views, checklists, labels, custom templates and task dependencies in the included version. The Teams app gathers My Day, My Tasks and My Plans in one place, and tasks assigned in Teams meeting notes, Loop components and shared To Do lists land in My Tasks. Planner Plan 1 costs $10 per user per month paid yearly and adds sub-tasks, backlogs and sprints, a Timeline (Gantt) view, goals and milestones. The weak spots are depth and reach: portfolios, baselines and critical path sit in the $30 Plan 3, and the app connects mostly to Microsoft products. For teams whose work already lives in Outlook, SharePoint and Teams, that trade is worth it.

Asana is the strongest pick for a Microsoft 365 company that has outgrown Planner but wants people to keep working in Teams. Asana builds the Teams app itself. It adds a bot that sends notifications, lets users turn Teams conversations and meetings into tasks, and shows tasks, projects, status updates and portfolios without leaving Teams. A meeting organizer can add an Asana tab to a Teams meeting so attendees create and assign tasks during the call, and Asana rules can post a message to a Teams channel when something changes. Starter costs $10.99 per user per month billed annually, or $13.49 monthly, and covers timelines and workflow tools for most teams. Advanced at $24.99 adds goals, portfolios and resource management. The catch is cost: this is a second bill on top of Microsoft 365, so it pays off when you need the reporting Planner lacks.

ClickUp gives the most features for the money among the third-party tools here, and its free plan is generous: unlimited members and tasks, Kanban and calendar views, sprints and time tracking, with 60 MB of storage. Core costs $9 per user per month billed yearly, against a $12 regular price, and Business costs $17. The Teams integration is narrower than Asana's or Wrike's. ClickUp documents three things: rich previews when ClickUp links are pasted into Teams, a compose command that creates a task from any channel, and notifications for new comments, attachments, status changes and assignee updates sent to a Teams channel. That is enough to keep a team informed, but the real planning still happens in ClickUp. The interface also asks more of new users than Planner or Asana. Pick ClickUp when price and feature depth matter more than working fully inside Teams.

monday work management is the friendliest of the full platforms for business teams, and its Teams app goes further than link previews. monday.com says you can embed boards in Teams tabs, create new boards and work on existing ones from those tabs, get notifications and create items through the monday bot, and search and share board links in Teams chats. A personal space tab shows your weekly projects and inbox. The company also lists integrations with Azure AD, Outlook and OneDrive, which helps in a Microsoft 365 shop. The free plan allows up to 2 seats and 3 boards, so most teams will need Basic or Standard, and seats come in bundles. The pricing page showed us euros, so the USD price is pending here. Choose monday.com when easy adoption across non-technical teams matters more than the lowest bill.

Wrike has one of the most complete Teams apps on this list. Its help center says Wrike for Microsoft Teams is available for all Wrike accounts and user types, and that you can add folders, projects and spaces as channel tabs, then create and edit tasks, comment, share items, reorder tasks and view work in List or Gantt chart view. A personal app shows tasks assigned to or created by you, and a messaging extension posts task previews into chats. Wrike notes that Gantt chart access, for accounts not created through Teams, needs a paid plan. The Team plan costs $10 per user per month for 2 to 15 users and adds interactive Gantt charts and dashboards. Business at $25 per user per month is the step up for bigger groups. Wrike takes longer to learn than Planner or monday.com, but it is a strong fit for project offices that live in Teams.

Smartsheet suits Microsoft 365 teams that run projects from spreadsheets and want something with more structure. Its Teams integration lets you add sheets, dashboards and reports as tabs in a channel, send notifications to a channel when things change, and get reminders as direct messages. Smartsheet says you can review and submit update requests and approve approval requests without leaving Teams, which is useful for operations and finance workflows. There are separate Teams apps for North America, EU and Australia, so the integration follows the data residency of your Smartsheet account. Pro costs $9 per member per month billed yearly or $12 monthly, and Business costs $19 yearly or $24 monthly. There is no permanent free plan. The grid layout is familiar to Excel users but less visual than monday.com or Asana boards. Choose Smartsheet when approvals and spreadsheet-style tracking matter most.

Zoho Projects is the budget pick for teams that want classic project management features. Its help center describes a Teams integration with two parts. Channel tabs let portal members add tasks and task lists, link tasks with four types of dependency and view task lists and charts. A bot lets you view projects and tasks, edit them and create new tasks from the Conversations tab. Only Teams users who belong to the Zoho Projects portal can open the tabs. The free plan covers up to 5 users and 3 projects and includes integration with Google apps and Office 365. Premium adds unlimited projects, time logs, timesheets and budget tracking, and Enterprise adds critical path and baselines. The pricing page showed us euros, so the USD price is pending here, but per-user prices are low compared with the larger platforms. The interface is plainer than Asana or monday.com.

Jira is the right home for software and IT teams in a Microsoft 365 company, and its Teams app is well developed. The Microsoft marketplace listing, which shows the app as free, describes mentioning @Jira in a channel or chat to create and update work items in plain language. It also lists a Teams tab that shows a Jira filter where you can view, edit and create issues, and a side panel in Teams meetings for reviewing tickets with attendees. Personal notifications cover tickets you report, are assigned to, are mentioned on or are watching. Jira's free plan covers up to 10 users, Standard costs $8.48 per user per month and Premium $15.56 on the pricing page we checked. Business teams often find Jira heavy, since much of its power comes from configuring workflows and fields. For marketing or operations teams, Planner, Asana or monday.com are easier.

Microsoft Project is for the people who build schedules for a living. Microsoft now sells it alongside Planner: Planner and Project Plan 3 costs $30 per user per month paid yearly and includes the Planner app in Teams, the Planner web app and the Project desktop app. On top of Planner Plan 1, it adds task history, an assignments view, portfolios, baselines, critical path and dependencies with lead and lag. Organizations that prefer a perpetual license can buy Project Standard 2024 for $679.99 or Project Professional 2024 for $1,129.99, which adds resource management and timesheets. The strength is depth and the fit with Microsoft 365 security and sign-in. The weakness is cost and complexity: most team members only need Planner, so license Project for the few schedulers and let everyone else work in the plans from Teams.