10 Best Project Management Software for Agencies of 2026

Productive is built around the questions agency owners ask at the end of each month: which clients made money, who is overbooked and how much of the retainer is left. The Essential plan, at $10 per user per month on yearly billing, already includes budgeting, resource planning, project and task management, docs, time tracking, expense management, reporting and time off management. Staff log hours from web, desktop or mobile, and bookings can convert into time entries so the plan and the actuals stay close. Professional adds rate cards, billable time approvals, expense approvals and advanced reporting, which is where many agencies with mixed rates will land. Ultimate adds revenue forecasting and Scenario Builder for testing hiring or pipeline changes. Tasks come with Kanban, list, table, timeline and workload layouts, so delivery teams do not need a second tool. The trade-offs are a 3-seat minimum and no free plan.

Teamwork.com is aimed squarely at client work, and it shows in the details: projects are organized by client, clients can be invited into projects, and Proofs lets them approve files without email chains. The free plan covers up to 5 users and 5 projects with task, list, board, Gantt and table views plus time logging. Basics adds unlimited templates and billable time reporting. Accelerate is the plan most agencies will want, because it adds smart intake forms, 20,000 automations, workload planning with live capacity, time budgets, retainers, invoices built from logged time and connections to HubSpot and QuickBooks. Optimize, priced through sales, adds quotes, tentative project planning, scheduling by role or skill, multi-currency budgets and revenue, cost and profitability insights. The interface is easier to learn than most agency suites. The weak point is that money features are split across tiers, so check which plan covers retainers and quotes before you buy.

Scoro takes a modular approach. Instead of fixed tiers, you combine eight apps: Do for tasks, Deliver for projects, Track for time and cost, Resource for bookings, Sell for clients and deals, Estimate for quotes and budgets, Spend for costs and Invoice for billing. Scoro suggests four starting combinations: Time-billing, Projects and Resources, Quote to Cash and End-to-end. For agencies the attraction is the quote to cash chain, where an estimate built with margin estimation becomes the project budget, tracked time feeds actuals and invoices draw on the same data, including recurring billing and invoice reminders. The Resource app adds a bookings planner, availability indicators and utilization reports. The End-to-end combination adds approval of financial documents, project budget health charts and revenue forecasting and recognition. The downsides are a 5-user minimum and a setup that takes longer than simpler tools, because each app has its own settings.

ClickUp is a general work app rather than an agency suite, but it covers more agency needs than its price suggests. The Free Forever plan already includes unlimited tasks and members, collaborative docs, Kanban boards, calendar view and time tracking. Core, at $9 per user per month billed yearly, adds unlimited storage, forms, Gantt charts and custom fields, plus guest permissions so clients can see their work. Business, at $17, is where agency features appear: resource management, timesheets, advanced dashboards, Google SSO and 10,000 automations per month. Enterprise adds white labeling. What ClickUp lacks is the money side: there are no rate cards, retainers or invoices from tracked time, so billing happens in an accounting or invoicing tool. The interface is flexible but dense, and agencies should agree on a standard space and folder setup before rollout.

monday.com is the tool on this list that new staff pick up fastest. Work lives on colorful boards where each row is an item, and the Free plan covers up to 2 seats, 3 boards and 200+ templates. Basic adds unlimited items and free viewers, and Standard adds timeline, Gantt and calendar views, guest access for clients, workflows and 250 automation actions per month. Pro is the first plan with time tracking, along with private boards, advanced columns and 25,000 automation and integration actions per month. Portfolio management and resource management for planning workload and capacity sit on Enterprise, which is priced by quote. Paid plans also include AI credits for the Sidekick assistant, AI columns and agents. For agencies the gap is financial: there are no native rate cards, retainers or invoicing, so it works best as the delivery layer next to separate billing software.

Accelo covers the full client lifecycle for service businesses, and its agency page focuses on the gap between utilization and realization: work that gets done but never billed. Projects can launch from approved quotes, with timelines, dependencies and milestones, and AI can answer questions about status and risks. Resourcing shows capacity, availability and utilization across the team and can forecast demand against pipeline opportunities before work is sold. On the money side, Accelo tracks budget consumption against scope in real time, logs change orders, runs fixed-fee projects and retainers side by side and generates invoices from project activity. Integrations include HubSpot, Salesforce, Xero, Sage Intacct, QuickBooks Online, Jira, Google Workspace and Microsoft 365. Pricing is a custom quote based on team size, and plans include implementation guidance and onboarding. That makes Accelo harder to evaluate quickly than tools with public prices.

Asana is a polished project tool that many agency teams already know. The Personal plan is free for up to 2 users, and Starter, at $10.99 per user per month billed annually or $13.49 monthly, adds the features a small agency team needs to plan projects and hit deadlines. A strong point for agencies is that unlimited free guest seats let clients and contractors collaborate without adding licenses. Advanced, at $24.99, targets growing teams that plan capacity, and higher tiers add organization-wide workload views that show who is overbooked across all work. Time tracking compares estimated and actual time, and Asana also syncs with outside time trackers. More than 100 free integrations cover Slack, Google Drive and Zoom. Asana does not handle the money side of agency work: there are no rate cards, retainers, budgets in currency or invoices, so it suits teams that bill from a separate system.

Function Point is agency management software in the traditional sense: the system follows a job from client brief to estimate, schedule, time, budget and invoice. Every plan includes client management, customer and creative briefs, estimates and proposals, change order and revision tracking, campaign and project hierarchy, Gantt charts and Kanban boards. Resourcing covers forecasts by role and by staff, tentative projects and PTO tracking, and financial tools include blended, role or staff rates, expense markup, retainer management, task budgeting and batch invoicing. Reports show profitability by client, project and service and compare billable efficiency against utilization. The Standardize plan costs $53 per user per month on annual billing; Optimize, at $62, adds QuickBooks integration and custom saved reports. Function Point includes 1-on-1 implementation and a dedicated customer success manager. The trade-off is cost and a demo-led buying process with no free plan.

Workamajig is the deepest agency system on this list for firms that want accounting in the same database as their projects. One all-inclusive price covers the project management suite, a complete accounting package with general ledger and P&L reports, and personalized training and support. Agency plans include project management, time tracking and task management, resourcing and scheduling, digital proofing, payables and receivables, a sales CRM, revenue forecasting and reporting, and unlimited client and vendor logins. Projects start from estimate templates and compare estimates with actuals, and resourcing can filter by department, office or role, including freelancers. A media integration syncs orders and invoices, which matters to ad agencies buying media. Pricing is $49 per user per month at 10 or more users, falling to $45 at 50 or more, with a month free on annual prepayment. The cost is time: Workamajig puts traditional implementation at 2 to 3 months.

Kantata is a PSA platform for larger services firms, and its marketing agency offering starts from people rather than projects. Resource managers see availability, skills and utilization across the whole team, forecast needs from the pipeline and match talent to projects by expertise, then adjust as priorities change. Financial tracking covers margin, cost and utilization across projects, clients and portfolios in real time, with forecasts of profitability for current and upcoming work. Kantata supports fixed-fee, retainer and hybrid engagements and tracks the true cost to deliver each type. It connects to creative tools such as proofing and review platforms, and lists 1,200+ prebuilt connectors, secure APIs and built-in MCP support. The Expertise Engine is Kantata's AI layer for reusing what past projects have taught. Prices are tailored by quote based on company size and goals, and the platform is more than most agencies under 50 people need.