Kantata review

Kantata is a PSA platform for larger services firms, and its marketing agency offering starts from people rather than projects. Resource managers see availability, skills and utilization across the whole team, forecast needs from the pipeline and match talent to projects by expertise, then adjust as priorities change. Financial tracking covers margin, cost and utilization across projects, clients and portfolios in real time, with forecasts of profitability for current and upcoming work. Kantata supports fixed-fee, retainer and hybrid engagements and tracks the true cost to deliver each type. It connects to creative tools such as proofing and review platforms, and lists 1,200+ prebuilt connectors, secure APIs and built-in MCP support. The Expertise Engine is Kantata's AI layer for reusing what past projects have taught. Prices are tailored by quote based on company size and goals, and the platform is more than most agencies under 50 people need.

Who it is for

Large marketing and creative agencies, often 100 people or more, that need resource-first planning and portfolio-level profitability.

Price

See vendor pricing (USD check pending).

US price check pending. See the vendor pricing page.

Key features

• Resource-first planning by availability, skills and utilization
• Resource forecasts based on pipeline and upcoming work
• Margin, cost and utilization tracking across projects, clients and portfolios
• Fixed-fee, retainer and hybrid engagement support
• 1,200+ prebuilt connectors, secure APIs and built-in MCP support

Strengths and weaknesses

• Strength: Deep resource management built around people, not projects
• Strength: Portfolio-level profitability and forecasting
• Strength: Large connector library for creative and finance tools
• Weakness: No published prices; plans are quoted
• Weakness: Built for larger firms, heavy for small agencies
• Weakness: No free plan or self-serve trial

Key facts

• Pricing: Tailored plans by quote
• Connectors: 1,200+ prebuilt
• Engagement types: Fixed-fee, retainer and hybrid
• AI: Expertise Engine

Where it ranks

Kantata is No. 10 in our Best Project Management Software for Agencies verdict.