Microsoft Planner review

Planner is the obvious first stop for a company that already pays for Microsoft 365, because the basic version comes with the business plans and appears as an app inside Teams. Microsoft lists Grid, Board, Schedule and Chart views, checklists, labels, custom templates and task dependencies in the included version. The Teams app gathers My Day, My Tasks and My Plans in one place, and tasks assigned in Teams meeting notes, Loop components and shared To Do lists land in My Tasks. Planner Plan 1 costs $10 per user per month paid yearly and adds sub-tasks, backlogs and sprints, a Timeline (Gantt) view, goals and milestones. The weak spots are depth and reach: portfolios, baselines and critical path sit in the $30 Plan 3, and the app connects mostly to Microsoft products. For teams whose work already lives in Outlook, SharePoint and Teams, that trade is worth it.

Who it is for

Microsoft 365 organizations that want project tracking inside Teams without adding another vendor.

Price

Basic Planner included in Microsoft 365 business plans (Business Basic $7 per user per month paid yearly); Planner Plan 1 $10 per user per month paid yearly.

Robust web and Teams apps for structured project planning with premium plans, sprints, and finish-to-start dependencies. $10.00 user/month, paid yearly
Quoted from the vendor pricing page on November 10, 2026.

Key features

• Planner app inside Teams with My Day, My Tasks and My Plans
• Grid, Board, Schedule and Chart views in the version included with Microsoft 365
• Sub-tasks, backlogs and sprints, and Timeline (Gantt) view on Planner Plan 1
• Project goals, milestones and task dependencies on Planner Plan 1
• Copilot in Planner for creating and updating tasks with prompts

Strengths and weaknesses

• Strength: Already licensed for most Microsoft 365 business users
• Strength: Lives in Teams, Outlook and the web with the same sign-in
• Strength: Tasks assigned in Teams meeting notes and Loop show up in My Tasks
• Weakness: Timeline, sprints and goals need the $10 Planner Plan 1
• Weakness: Portfolios and critical path need the $30 Plan 3
• Weakness: Few integrations outside the Microsoft ecosystem compared with Asana or monday.com

Key facts

• Included in: Microsoft 365 business plans, from Business Basic at $7 per user per month paid yearly
• Paid upgrade: Planner Plan 1, $10 per user per month paid yearly
• Teams app: Planner app for Teams, added from the Teams app store

Where it ranks

Microsoft Planner is No. 1 in our Best Project Management Tools for Microsoft Teams verdict.