10 Best Gym Management Software of 2026

Gymdesk prices by the number of active members rather than by feature bundle, which makes it easy to forecast costs. A Micro Gym with up to 50 active members pays $75 a month when it processes cards through Gymdesk Payments, or $100 with its own processor, and the Large Gym tier for 151 to 250 members is $200. Every tier gets memberships, booking, billing, point of sale, attendance tracking, email and SMS automations, lead management, referrals, review requests, landing pages and a responsive gym website. Leads and prospects do not count toward the tier. The company has merged with Smoothcomp, so grappling and martial arts gyms can connect tournament registration and competition records to member profiles. The extras to budget for are door access at $100 a month for up to three doors and a branded member app at $100 a month. Larger multi-site operators get fewer enterprise controls than Mindbody or Glofox offer.

PushPress is the only system on this list with a free plan that runs real gym operations. The free tier includes scheduling, billing and member tracking with unlimited members, staff and admins, and PushPress earns its money from a 4.99% plus $0.30 card processing rate. Pro at $159 a month lowers that to 2.89% plus $0.30 and adds live human support and video help calls, while Max at $229 a month drops the card rate to 2.75%. The core app set is broad: a members app, a staff app with a kiosk mode for check-ins, and a Screens app for showing class rosters on a TV. Rank tracking and invite-only events suit martial arts schools. The catch is that the full stack is assembled from add-ons, with Train for workout tracking, Grow for CRM and marketing, and a branded app, and PushPress puts the combined package at around $559 a month.

WellnessLiving covers gyms, yoga and pilates studios, martial arts schools and spas from one platform. The Starter plan at $69 a month billed monthly includes class and appointment booking, the Achieve client app, a staff app, POS with card processing, and email and SMS notifications, but it is limited to one staff member. Most gyms with coaches will need Business, listed at $199 a month, which adds unlimited staff, rewards and loyalty, event scheduling, email and text marketing and lead management. A current promotion takes 80% off Business and BusinessPro for the first two months. BusinessPro at $349 a month adds a white label version of the client app. Data migration is free on every plan, and annual billing saves 10%. The feature list is long, which means more setup screens than leaner gym tools such as Gymdesk or PushPress.

GymMaster is built for gyms that control entry with fobs and readers rather than a front desk. Software-only plans start at $89 per site per month for up to 100 current members, and the same tier with 24/7 door access control is $129. Plans are separated only by member count, with Advanced covering 400 members and Professional 1,300, so every customer gets the same features: scheduling, self-booking, automated billing, invoicing, POS with stock management, a member app, online signups, tasks and automations, and email, SMS and in-app messaging. Door access supports unlimited doors, and GymMaster sells RFID fobs, gatekeepers, reception readers and a tailgating camera system. Contracts are not required and there is a 60-day money-back guarantee. Hardware is a separate purchase that needs installation, and the branded member app adds $150 a month plus a $450 setup fee.

Zen Planner was started in 2006 by a martial arts school owner, and its Studio package still reflects that: belt and skill tracking, attendance tracking and membership billing sit next to workout tracking and a SugarWOD integration for CrossFit and functional fitness gyms. Studio starts at $99 a month and includes online scheduling, member self-service, member and staff mobile apps, staff payroll, payment processing and reporting. Pricing counts only active members, so leads and staff are free. Essentials, from $198 a month, adds a branded, SEO-optimized website with lead capture, and Ultimate, from $348, adds Zen Planner Engage with AI email and text campaigns, lead management and more than 100 prebuilt templates. Every package includes a dedicated onboarding specialist and done-for-you data migration. The branded app and EMV card readers each cost $39 a month, and the starting prices grow with member count.

Mindbody is the most established name here and has the widest reach to consumers. Every plan lists the business on the Mindbody app, which the company says has more than 3 million active users, and ClassPass for business can fill spare spots. Starter, from $79 a month per location in North America, covers booking, payments, POS, branded website widgets, a hosted website and basic reporting with unlimited users. Accelerate adds analytics, room and resource management and Pick-a-Spot booking, and Ultimate adds automated email and text campaigns, a lead pipeline and the AI Concierge, which answers missed calls and client questions. Mindbody charges 20%, capped at $30, on the first purchase from a client the app brings in, and nothing on later bookings. The software spans fitness, beauty and wellness, so gyms see menus they will never use, and only the Starter price is on the page.

TeamUp focuses on class-based studios and gyms, with tiers set by the number of active customers. The core subscription covers registration and booking, memberships and packs, appointments with instructor availability, waivers, courses, 2-way calendar sync and access control. Revenue tools include online and in-person payments, a customer store, POS, gift cards, membership joining fees, Apple Pay and Google Pay, and a penalty system for no-shows. Family accounts with shared memberships and on-demand programming help studios that sell to households or run hybrid classes. An AI Business Advisor sits alongside acquisition, engagement and revenue reports. Three optional add-ons extend it: a Marketing Suite with CRM and a unified inbox, a custom branded app, and TeamUp Perform for CrossFit leaderboards. TeamUp provides free data migration and 1-on-1 onboarding. The pricing page showed $189 a month for 101 to 200 customers, but we could not confirm the USD price of the smallest tier.

Glofox targets class-led fitness businesses and puts a custom branded member app at the center of the product. Members book classes and appointments, join waitlists, buy memberships and credit packs, and manage their accounts in an app carrying the studio's brand, with automated reminders cutting admin. On the billing side Glofox offers built-in payments, flexible billing, POS, cardless in-app purchases and automated recovery of missed payments. A CRM handles leads and conversion, and the platform also covers access control and check-in, staff management, analytics, AI agents and multi-location controls for brands scaling from one site to hundreds. Glofox says more than 30,000 studios and gyms use it. The weak point for comparison shoppers is cost: the pricing page is a form that asks for business type and locations, and no plan prices are shown, so we have scored value conservatively.

Walla is designed for boutique studios rather than open-floor gyms, and it shows in features such as Book-a-Spot, sub and equipment management, guest passes and shared plans. Core starts at $299 per location per month billed monthly and includes unlimited users, transactional emails and texts, newsletters, Meta and Google lead sync, ratings and reviews, video on-demand courses, and payroll with pay rate setup. WallaPredict, an AI tool that flags members likely to cancel, is included on every plan, and the Walla Briefing tells staff who to welcome, convert and win back. Pro adds the full marketing suite with custom automations, a lead tracker, two-way texting and a branded studio app, priced on request. Walla adds no booking fees of its own, and studios can pass card costs to clients with the optional 3.9% Walla Offset. The $299 entry price is about three times that of Gymdesk or Zen Planner.

Wodify started in CrossFit and still leads on training data. Wodify Perform tracks workouts and progress, live-streamed heart-rate monitoring is built in, and a workout marketplace adds third-party programming. The business side covers class and appointment scheduling, automated billing, digital waivers and contracts, retail and POS, kiosk check-ins, waitlist management and automatic late cancel fees, all in one app for clients and coaches. Growth tools include integrated lead forms, a lead conversion board, two-way SMS and email, AI at-risk prediction and automated client journeys. Plans run from Essentials to Accelerate, which adds lead management, family groups, pre-built automations and an on-demand media library, and Ultimate, which adds Wodify Perform, a custom website, unlimited automations and the lowest processing rates. The drawback is cost transparency: no plan prices appear on the pricing page, so you must book a demo to compare it with Zen Planner or PushPress.