Zen Planner review

Zen Planner was started in 2006 by a martial arts school owner, and its Studio package still reflects that: belt and skill tracking, attendance tracking and membership billing sit next to workout tracking and a SugarWOD integration for CrossFit and functional fitness gyms. Studio starts at $99 a month and includes online scheduling, member self-service, member and staff mobile apps, staff payroll, payment processing and reporting. Pricing counts only active members, so leads and staff are free. Essentials, from $198 a month, adds a branded, SEO-optimized website with lead capture, and Ultimate, from $348, adds Zen Planner Engage with AI email and text campaigns, lead management and more than 100 prebuilt templates. Every package includes a dedicated onboarding specialist and done-for-you data migration. The branded app and EMV card readers each cost $39 a month, and the starting prices grow with member count.

Who it is for

CrossFit, martial arts and functional fitness gyms that want SugarWOD workout tracking and belt tracking built in.

Price

Zen Planner Studio from $99 per month; Essentials with website from $198; Ultimate from $348.

Zen Planner Studio Starting at $99 /mo
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Membership management, online scheduling and member self-service
• Belt and skill tracking with attendance tracking
• SugarWOD integration and advanced workout tracking
• Staff payroll, reporting and dashboards
• Zen Planner Engage for AI email and text campaigns

Strengths and weaknesses

• Strength: Only active members count toward price, not prospects or staff
• Strength: Dedicated onboarding specialist and done-for-you data migration
• Strength: SugarWOD integration on every package
• Weakness: Website costs extra unless you buy the $198 Essentials package
• Weakness: Marketing automation needs Engage at $249 a month or Ultimate
• Weakness: Branded app and card readers are $39 a month add-ons each

Key facts

• Founded: 2006, by a martial arts school owner
• Packages: Studio, Essentials, Ultimate
• Customers: 5,000+ fitness businesses, per Zen Planner
• Add-ons: Branded app $39 a month, card readers $39 a month

Where it ranks

Zen Planner is No. 5 in our Best Gym Management Software verdict.