10 Best Appointment Scheduling Software of 2026

Calendly is the booking link many clients already recognize, and its plan ladder fits both solo consultants and sales departments. The free plan gives you one event type and one calendar, which is enough to test the flow. Standard at $10 per seat per month billed yearly unlocks unlimited event types, six calendar connections, reminders, cancellation policies, branding removal and payments through Stripe or PayPal, plus payment links, packages and invoices for client work. Teams at $16 per seat adds round-robin distribution, centrally managed event types, form screening with routing to the right rep, and Salesforce and Marketo connections. Enterprise starts at $15k a year for 50 seats and adds SSO, domain control and audit logs. Calendly also sells a Notetaker and an email scheduling assistant called Callie as add-ons. The main drawback is cost for larger teams, because the sales features sit on the higher tier.

Cal.com gives individuals one of the most generous free plans in this category: one user, unlimited links and calendars, email and SMS notifications, Stripe and PayPal payments, two-way Salesforce and HubSpot sync and more than 100 app integrations, with a one-click import of Calendly events. Teams at $12 per user per month billed yearly adds a shared team with round-robin, collective and managed links, recurring events, routing forms, booking analytics and branding removal, with a 14-day free trial. Organizations at $28 per user adds sub-teams, attribute-based routing, a company subdomain, SAML SSO and SCIM, and lists SOC 2, HIPAA and ISO 27001 compliance. Developers can build on the API and webhooks. The trade-off is that the settings page is dense, with options such as seats, private links and requires-confirmation flows that a solo consultant may never touch.

SavvyCal is built around the person receiving the link. Invitees can overlay their own calendar on your availability, which helps when you book many calls with clients and prospects. Basic costs $10 per user per month billed annually or $12 monthly and already includes unlimited links, polls, calendar connections and teams, plus collective, round robin and group modes, reminders and workflows, CRM and Zapier integrations, an API and webhooks, and an MCP connection for AI assistants. Time defense features such as ranked availability, time blocking and frequency limits help you cluster meetings. Premium at $17 per user billed annually adds booking pages on your own domain, emails sent from your address, branding removal, delegated access for an assistant and Stripe payments. The catch is that you cannot take bookings for free, and there is no self-serve trial, only a 30-day money-back guarantee.

Zoho Bookings is the value pick in this group. The forever-free plan covers one user with online meetings, notification emails and reminders. Basic costs $6 per user per month billed yearly, or $8 monthly, and Premium costs $9 yearly or $12 monthly for organizations with multiple locations or departments. Across its paid plans you get round-robin with four distribution methods, routing forms, collective and recurring bookings, group sessions, appointment limits, an email blocklist and an audit log. Branding controls go further than most rivals, with white labeling, a custom domain, custom CSS and SEO settings for booking pages. Its biggest advantage is the Zoho suite: appointments sync to Zoho CRM, including custom modules, and Bookings connects to SalesIQ chat, Zoho Mail and Zoho Cliq. Outside Zoho it relies on Zapier or Zoho Flow. Resource booking for rooms or equipment costs extra.

TidyCal is the budget option for solo professionals. The free plan includes unlimited bookings and booking types, paid bookings, recurring and package bookings, group bookings and translation of your booking page, with a single calendar connection and a 1% platform fee on payments processed through Stripe. Instead of a subscription you can buy the Individual lifetime plan for $29 or the Agency lifetime plan for $79 through AppSumo; these add automatic Zoom, Meet and Teams links, custom emails, AI features and 10 calendar connections, and Agency adds round robin and collective meetings. Pro costs $12 per month or $99 a year and removes TidyCal branding and the platform fee, adds a custom domain, unlimited calendars and unlimited SMS reminders in the US and Canada. Everyone gets an API, MCP access and webhooks. It lacks the lead routing and CRM sync that sales teams expect.

Setmore is aimed at service businesses rather than sales teams, and it is inexpensive. The free plan supports up to four users with unlimited appointments, a team booking page, individual logins, online and in-person payments, Reserve with Google, Book Now buttons for Facebook and Instagram, analytics and 24/7 human support. Pro costs $5 per user per month on annual pricing with unlimited users, and adds two-way calendar sync, recurring and video appointments, deposits, branding removal, multiple reminders, SMS reminders with 500 credits per team member each month, API access and priority support. A Live Receptionist service is available in the US for $99 a month. The free plan's missing two-way sync is the main limitation for consultants who keep appointments in Google or Outlook calendars, and there is no lead routing for sales use.

Acuity Scheduling, part of Squarespace, is built for businesses that book and bill clients. Pricing is per account with a set number of calendars rather than per user: Starter at $16 per month billed annually, or $20 monthly, includes one calendar, payments through Stripe, Square, PayPal and Venmo, email reminders, custom intake forms and automatic time zone conversion. Standard at $27 per month annually covers up to six calendars and adds text reminders, a waitlist for fully booked times, memberships and packages, and gift certificates. Premium at $55 per month annually covers up to 36 calendars. Every plan comes with a 7-day trial that needs no credit card. Compared with link-first tools such as Calendly, Acuity puts more weight on the client record and on selling sessions, which suits coaches and wellness practices. There is no free plan, and the most useful client features start on Standard.

YouCanBookMe focuses on booking pages you can shape in detail. The free plan connects one calendar and one booking page with up to 30 bookings a month, and still includes custom confirmation emails and SMS, booking form questions, Zoom, Teams and Meet links, Stripe payments with Apple Pay and Google Pay, an availability overlay, polls and single-use links. Individual adds a second calendar, unlimited bookings, group sessions, notice periods and password protection. Professional checks up to six calendars, lists several resources on one page, and adds automated workflows with no-show management, promotion codes, tracking pixels, HubSpot, Zapier and analytics. Team adds member management, roles, round robin and centralized billing. There is a two-week free trial, and you can choose monthly, yearly or two-year billing. We could not confirm the US dollar price for a single billing period from the page as it loaded for us, so the price is marked pending.

Microsoft Bookings is not sold on its own: it comes with Microsoft 365 business plans, and Business Basic at $7.00 per user per month paid yearly is the cheapest one that lists Bookings among its included apps. That makes it close to free for companies already on Microsoft 365. You can create several Bookings calendars, each with its own page structure, staff, appointment types and messages, so one firm can run separate pages for departments or advisers. Every online appointment gets a Microsoft Teams link, and the Bookings app inside Teams lets staff create calendars, assign people and schedule without switching tools. Customers receive confirmations and calendar invites and can reschedule or cancel themselves, and changes are tracked. Bookings works with Microsoft 365 calendars to prevent double booking. What it lacks compared with dedicated tools is built-in payments, lead routing and CRM syncing.

Square Appointments is the booking side of Square's payments and point of sale system. Square Free has no monthly subscription and includes an online booking site, appointment reminders and unlimited staff calendars, so a small studio can start without paying anything except processing fees. Plus costs $49 per month per location and adds cancellation policies with no-show fees, multi-staff appointments, a waitlist and 500 text messages a month. Premium at $149 per location is aimed at larger salons with more complex staff management. Businesses processing over $250,000 a year can ask about custom pricing. Plus and Premium include a 30-day free trial. For consultants and sales teams who mostly book video calls, it is a poor fit, because the product is shaped around in-person services, locations and checkout rather than shareable meeting links and CRM routing.