10 Best AI Meeting Assistants of 2026

Fireflies.ai covers the full meeting loop for teams: it joins calls on Zoom, Google Meet, Microsoft Teams and more than ten other platforms, writes a transcript in over 100 languages, and turns the conversation into a summary with action items. The free plan already allows unlimited transcription, though AI summaries are limited and storage stops at 400 minutes for the whole team. Pro costs $10 per seat per month billed annually and lifts summaries to unlimited, adds video recording, downloads, 8,000 minutes of storage per seat and the action items and task manager. Business at $19 per seat adds unlimited storage, conversation intelligence and team analytics for admins. A Chrome extension can capture meetings without the bot, which helps when guests dislike recorders. The limits to watch are the 720p video on lower plans, the two hour recording cap on Free and Pro, and AI credits that are metered on every tier.

Fathom is the easiest way to start recording meetings because its free plan has no recording limit: unlimited recordings, transcriptions, instant AI summaries, clips and search. AI action items and Ask Fathom are capped on Free, so teams that rely on follow-ups will move to a paid plan. Team costs $15 per user per month billed annually with a two user minimum and adds a shared workspace with folders, comments and playlists, trackers that flag moments such as competitor mentions, and team security controls with a standard BAA for HIPAA. Business at $25 per user adds CRM field sync, a deal view that gathers every call on a deal, and coaching scorecards. Fathom offers bot-free capture in beta on Mac alongside the usual meeting bot, and it connects to Claude, ChatGPT, Zapier, HubSpot and Salesforce. The main tradeoff is that the best sales features sit on Business, which costs more than Fireflies Business.

Otter.ai is one of the longest-running transcription tools, and its strength is live notes: it transcribes as people speak, identifies speakers by name and writes a summary with action items and an outline afterward. Its assistant joins Zoom, Microsoft Teams and Google Meet automatically, and AI Chat answers questions within one meeting or across many. The free Basic plan includes 300 monthly transcription minutes but limits each conversation to 30 minutes and keeps only the 25 most recent. Pro costs $8.33 per user per month billed annually, raises the cap to 1,200 minutes and 90 minutes per meeting, and adds Salesforce, HubSpot and Zapier integrations. Business at $19.99 per user removes the meeting minute limit and allows up to 4 hours per meeting with admin analytics. Watch the workspace size: Pro allows up to 5 members, so growing teams will need Business. Transcription covers six languages, fewer than Fireflies or tl;dv.

tl;dv gives teams a lot before they pay. The free plan records unlimited meetings, transcribes in more than 100 languages, has no cap on viewers and includes mobile apps, but AI notes are limited to 10 meetings and recordings are kept for up to 3 months. Pro costs $18 per seat per month billed annually and unlocks unlimited AI notes, custom note templates, action item assignment, a follow-up email drafter, global transcript search, unlimited uploads and access to more than 5,000 integrations plus an MCP server, API and webhooks. Business at $29 per seat targets teams that want insights at scale, with custom vocabulary, multi-meeting AI insights, scheduled AI reports and playbook monitoring for sales coaching. Each recording can run up to three hours on every plan. The weak point is price: Pro sits well above Fireflies Pro and Otter Pro, so it is best value for teams that will use the integrations and multi-language support.

Read AI adds a layer most notetakers skip: it measures how meetings go. Each meeting report includes a summary, topics, action items and key questions, plus a personal coaching section with talking speed, filler words and other metrics. Live notes and metrics appear inside Zoom, Teams and Google Meet while the call runs. Search reaches beyond meetings into email and messages, and paid plans include premium integrations such as Notion, Salesforce, HubSpot, Jira, Confluence and Zapier. The free plan allows 5 meeting transcripts per month and one hour per meeting. Pro costs $15 per user per month billed annually with unlimited transcripts and four hour meetings. Audio and video playback start on Enterprise at $22.50 per user billed annually, and Enterprise+ adds HIPAA, SAML, SCIM and EU or Canadian hosting. The value score is lower because recordings and playback cost more here than with Fathom or tl;dv.

Granola takes a different approach from the bot-based tools on this list. It listens to your device audio instead of sending a bot into the call, and it works as a notepad: you type rough notes, and Granola fills them out with the transcript once the meeting ends. Templates and recipes shape the output, AI chat answers questions across meetings, and apps cover desktop, iOS, Android and Apple Watch. Audio is deleted after transcription. The free Basic plan includes AI notes, shared folders and Slack, but history is limited to 30 days. Business at $14 per user per month unlocks unlimited history, pre-meeting briefs, follow-up emails, integrations with Notion, Zapier, HubSpot, Attio and Affinity, plus MCP and API access. Enterprise at $35 per user adds SSO, HIPAA workspaces and Salesforce. The tradeoff is that there is no video recording or clip sharing, so teams that review calls on video should pick Fathom or tl;dv.

Fellow began as a meeting agenda app and still leans on that strength. Alongside its AI notetaker, which records, transcribes in more than 100 languages and writes summaries with action items, it offers collaborative agendas, private notes, due dates and multiple assignees on action items, plus reminders before and recaps after each meeting. Meeting policy features such as a timer, a cost calculator and no meeting days help managers cut meeting load. The free plan is a trial in practice, with 5 lifetime AI recordings per user. Team costs $7 per user per month billed annually, the lowest paid price here, but it allows 10 AI recordings per user per month. Business at $15 per user makes AI notes and recordings unlimited and adds Salesforce and HubSpot integration, keyword tracking and org-wide templates. Teams that meet often should budget for Business rather than Team.

Avoma is the most sales-focused tool here. Its meeting assistant records video automatically, transcribes in real time, writes AI summary notes and follow-up emails, and saves notes to CRM records, while a built-in scheduler handles one-to-one booking. Pricing counts only recorder seats, and viewers and collaborators are free, which helps larger teams that mainly read notes. Startup costs $19 per recorder seat per month billed annually for up to 25 paid seats. Organization at $29 adds custom AI topics and templates, group and round-robin scheduling, translation, API access and webhooks. Coaching, call scoring and forecasting live in add-ons such as Conversation Intelligence and Revenue Intelligence at $29 per seat each billed annually, so a full revenue setup costs more than the headline price. There is no free plan, only a 14-day trial, and the depth of options makes setup slower than Fathom or Otter.

Grain is built around sharing what customers say. It records through a meeting bot or a bot-free desktop app, writes AI notes with next steps, and lets you cut clips, playlists and highlight reels from any call. The free plan includes unlimited meetings and AI notes, but each meeting is capped at 45 minutes and history lasts 30 days. Pro at $15 per month billed annually raises meetings to four hours with unlimited history, uploads and custom AI notes. Business at $29 per seat billed annually, with a two seat minimum, adds a shared company workspace, team libraries with recording and sharing rules, conversation intelligence, HubSpot, Salesforce and Slack integrations, and free viewer seats. MCP access lets people query meeting memory from Claude and ChatGPT. Grain states it never trains AI on meeting data, and it offers a 30 day money back guarantee. The jump from Pro to Business is steep for teams that only need shared notes.

Krisp started as noise cancellation software and now bundles a bot-free AI notetaker. The Core plan records audio and video, transcribes in many languages including English, French, German, Spanish and Polish, and writes AI notes and action items for online and in-person meetings. It keeps unlimited noise cancellation, adds accent conversion, a mobile app, an outbound phone call recorder and integrations with Zapier, Slack, Notion, HubSpot, Pipedrive and MCP clients. Core costs $8 per user per month billed annually, or $16 monthly, with 10 GB of storage. Advanced at $15 per user billed annually adds Salesforce and ConnectWise, admin controls, a manager view and 60 GB of storage. There is no permanent free plan, only a 7-day trial, and its team features such as shared libraries and analytics are thinner than those of Fireflies or Fathom. It is strongest for people who work in noisy places and want notes as a bonus.