9 Best To-Do List Apps of 2026

Todoist is the most balanced app here for someone who keeps both personal errands and work tasks in one place. Smart Quick Add reads dates, priorities and projects from a typed sentence, recurring due dates and reminders work on the free plan, and the apps cover phones, computers and the browser. The free Beginner plan allows 5 personal projects, 3 filter views and 5 MB uploads, which is enough to try the system properly. Pro costs $5 per month billed yearly or $7 monthly and raises the limits to 300 projects and 150 filter views, adds calendar and table layouts, task duration, custom reminders, full reporting history and Task Assist. The Business plan adds a shared team workspace at $8 per user per month billed yearly. The trade-offs are modest. Calendar layout is a paid feature, and people who want built-in habit tracking or a focus timer will find more in TickTick. For a clean, fast list that follows you everywhere, Todoist is the default pick.

TickTick packs more planning tools into one app than anything else on this list. Next to ordinary lists, subtasks, tags and recurring tasks, it has a Pomodoro timer, a habit tracker, countdowns, an Eisenhower Matrix and calendar views from yearly down to agenda, and it syncs across phone, computer, tablet and watch. Natural language input sets dates and reminders as you type, and Constant Reminder keeps a notification ringing until the task is complete. The free plan allows 9 lists and 99 tasks per list with list and Kanban views. Premium costs US$49.99 per year, under $4.17 a month, and raises limits to 299 lists and 999 tasks per list while adding full calendar views, timeline, task duration, email reminders, themes and AI features such as voice capture and recording summaries. The cost of all this is clutter. New users can feel buried in options, and Todoist is the calmer choice if you only need a list. For value, TickTick is hard to beat.

Things 3 is the most pleasant to-do app on this list for people who live on Apple devices. Its Today list puts calendar events above the day's to-dos, This Evening holds tasks you can only do at home, and Upcoming shows scheduled, repeating and deadline items for the days ahead. Projects can be split with headings, to-dos can hold checklists, and Quick Find jumps to any project, to-do or tag as you type. Jump Start sets dates with natural language and time-based reminders sync quickly through the free Things Cloud service. There is no subscription. On the US App Store the iPhone and Apple Watch app costs $9.99 and the Mac app costs $49.99, with the iPad app sold separately, and a 15-day Mac trial is available from the vendor. The limits are clear: there is no Windows, Android or web version, and there are no shared lists, so households and teams that mix platforms should look at Todoist or TickTick.

Microsoft To Do is the best free app here for people already inside Microsoft's world. Microsoft says it works with Outlook tasks, which makes it a natural place to collect work items next to personal errands. My Day builds a daily or weekly list with intelligent and personalized suggestions, and steps let you break a larger task into smaller items without creating a project. Lists can be shared, and the app syncs across the web, iOS, Android and Windows. Microsoft says you can use it for free, and there is no paid tier. The trade-off is depth. There are no board or calendar layouts, filters are basic compared with Todoist, and there are no habit or focus tools like those in TickTick. If you mainly need a reliable list that matches your Outlook inbox, it costs nothing to try and may be all you need.

Any.do is the friendliest pick here for organizing a household as well as your own day. The free Personal plan includes tasks and lists, reminders, a calendar, the My Day daily planner and sync across devices, with apps for iPhone, Android, Mac, Windows, the web, watches and browser extensions. Premium costs $4.99 per month billed annually or $7.99 monthly and adds recurring tasks, WhatsApp reminders, location reminders, color tags and AI-powered features. The Family plan, $8.33 per month for 4 members billed annually, adds a shared family space, a shared grocery list and up to 4 shared projects. A Teams plan exists for work at $4.99 per member per month billed annually. The main catch is that recurring tasks, a basic need for many people, sit behind Premium, and power users will find fewer filters and views than in Todoist or TickTick. For families who want shared lists and reminders where they already chat, it is a sensible choice.

Google Tasks is the lightest option here and makes the most sense if your day already runs through Gmail and Google Calendar. You can open it at tasks.google.com, in the side panel of Gmail, Calendar, Chat and Drive, or in a Docs, Sheets or Slides file, and you can turn an email into a task directly in Gmail. Tasks with a date appear on Google Calendar, and adding both a date and a time switches on notifications. Subtasks and task details cover simple projects, and the Android and iOS apps sync with the same Google Account across computer, phone and tablet. There is no separate fee for personal use. The limits are real. Google does not document tags, priorities, custom filters, boards or habit tools, and for work or school accounts an administrator controls access. Treat it as a quick capture list beside your calendar rather than a full planning system, and switch to Todoist or TickTick when you outgrow it.

OmniFocus is the most powerful personal task manager here and the hardest to learn. It organizes actions into projects and folders, lets any action carry multiple tags for place, person or energy, and separates defer dates from due dates so tasks stay hidden until they are actionable. Forecast shows actions with calendar events, Review prompts you to walk through projects on a schedule, and repeat schedules can follow rules such as the last weekend day of the month. Sync is free and end-to-end encrypted, or you can run your own server. Pro adds Custom Perspectives, Focus Mode and Omni Automation. Pricing is flexible: a v4 Standard License costs $74.99 once, Pro costs $149.99, and an annual subscription at $99.99 includes Pro and OmniFocus for the Web, which is the only way to use it from Windows or Android. A 14-day trial and a 30-day money back guarantee lower the risk. For people who just want a list, it is too much.

Sunsama is less a to-do list than a daily planning ritual. Each morning it walks you through choosing today's work, pulls in tasks from email, Slack or Teams messages and project tools such as Asana, Trello and Jira, and asks you to timebox them on a calendar that syncs both ways with Google, Outlook and Apple calendars. During the day you can mute distracting apps and get break reminders, and at the end of the day it records what you finished. Weekly objectives, a Pomodoro timer and analytics round it out, and the company says it is SOC2 compliant. There is one Pro plan at $17 per month billed annually, or $22 monthly, and a 14-day trial that needs no credit card. Sunsama states openly that it will not offer a free forever plan. The price is the issue for most individuals: it costs several times more than Todoist Pro or TickTick Premium, and its design favors workdays over household lists.

Akiflow is built for people whose day is ruled by their calendar. Quick capture sends tasks into a single inbox, two-way sync brings in items from other tools and emails, and you then drag tasks onto Google Calendar or Outlook Calendar to block time for them. Recurring tasks, labels, priorities, due dates, keyboard shortcuts, availability sharing and productivity analytics are all in the one Pro plan, along with the Aki AI assistant and an MCP Connector. Zapier and IFTTT automations cover the gaps. Pricing is simple but steep: $19 per month billed yearly, which is $228 once a year, or $34 billed monthly. There is no free plan, the 7-day trial requires a card, and the AI Meeting Assistant for recordings and summaries costs an extra $19 per month. It is a strong tool for executives and consultants who already time block, but most people organizing personal and work tasks will get similar results from Todoist or TickTick for a fraction of the cost.