OmniFocus review

OmniFocus is the most powerful personal task manager here and the hardest to learn. It organizes actions into projects and folders, lets any action carry multiple tags for place, person or energy, and separates defer dates from due dates so tasks stay hidden until they are actionable. Forecast shows actions with calendar events, Review prompts you to walk through projects on a schedule, and repeat schedules can follow rules such as the last weekend day of the month. Sync is free and end-to-end encrypted, or you can run your own server. Pro adds Custom Perspectives, Focus Mode and Omni Automation. Pricing is flexible: a v4 Standard License costs $74.99 once, Pro costs $149.99, and an annual subscription at $99.99 includes Pro and OmniFocus for the Web, which is the only way to use it from Windows or Android. A 14-day trial and a 30-day money back guarantee lower the risk. For people who just want a list, it is too much.

Who it is for

Apple users who run many projects and want a structured, GTD-style system.

Price

v4 Standard License $74.99 one-time; Pro License $149.99; subscription $99.99 per year with web access.

v4 Standard License $74.99 USD
Quoted from the vendor pricing page on November 10, 2026.

Key features

• Projects, folders, tags, flags and defer dates
• Forecast view that mixes actions and calendar events
• Review mode for checking projects on a schedule
• Free end-to-end encrypted sync, or your own sync server
• Custom Perspectives and Focus Mode on Pro

Strengths and weaknesses

• Strength: Very detailed control over projects, dates and repeat schedules
• Strength: End-to-end encrypted sync at no extra cost
• Strength: Perpetual license option instead of a subscription
• Weakness: No Android or Windows app; Windows and Android users only get the web app with a subscription
• Weakness: Steeper learning curve than any other app here
• Weakness: Web access costs extra for perpetual license owners

Key facts

• Standard License: $74.99 one-time
• Pro License: $149.99 one-time
• Subscription: $99.99 per year, includes Pro and web access
• Trial and refunds: 14-day free trial, 30-day money back guarantee

Where it ranks

OmniFocus is No. 7 in our Best To-Do List Apps verdict.