10 Best Document Management Software of 2026

SharePoint is the document side of Microsoft 365, and for many offices it is already paid for. Microsoft lists SharePoint in Business Basic at $7 per user per month paid yearly, Business Standard with Copilot at $23.50 and Business Premium with Copilot at $32, with business plans capped at 300 users. The key features Microsoft lists for document work are document libraries with version history and access control, team and communication sites, policies for file sharing, offline files and folders, and file management shared with OneDrive. Each user gets 1 TB of cloud storage. Real-time co-authoring in Word, Excel and PowerPoint means a shared drive full of copies can become one library of current files. Microsoft Lists sits next to the libraries for registers and trackers. The tradeoff is setup: sites, libraries, metadata columns and permission groups need a plan, and offices without IT support often end up rebuilding a folder tree. Business Basic includes only web and mobile Office apps.

Egnyte works like a cloud version of the office file server, which makes it one of the easiest ways to retire a shared drive without retraining staff. The Business plan, at $22 per user per month paid annually, includes discretionary permissions, secure collaboration, single document AI Q&A, Google Workspace integration and Microsoft 365 co-editing online and on desktop. Egnyte documents automatic version history, user access tracking and global file locking that propagates to all caches, which matters for firms that open the same large drawings from several sites. Email-validated sharing limits links to named addresses, and Outlook email capture files messages into project folders. Enterprise Lite, at $39, adds ransomware detection, suspicious login detection, content lifecycle management and multi-step workflows. Elite, at $48, adds the AI Assistant, AI Search, PDF markup, e-signature and dynamic watermarking. The Project Hub add-on connects to Procore and Autodesk for $6 per user per month.

Box is a cloud content platform that suits offices whose documents travel outside the company. Every business plan on its pricing page includes unlimited storage, integrated Box AI, unlimited e-sign requests, more than 1,500 integrations and SOC 1, 2 and 3 compliance support, with a minimum of 3 users. The entry Business plan has a 5 GB upload limit and charges for each external collaborator. Business Plus raises uploads to 15 GB, adds advanced admin controls and allows unlimited external collaborators, which is the plan most client-facing firms will need. Enterprise adds content portals with Box Hubs, 1,000 AI units a month, advanced workflows and FedRAMP Moderate and HIPAA compliance support with a 50 GB upload limit. Box also sells Box Extract for structured data and Doc Gen for generating documents. Box showed euro prices from our location, so the USD check is pending. Compared with SharePoint, Box is simpler to roll out but sits outside the Office suite.

Google Drive is part of Google Workspace, and for a small office already on Gmail it is the lowest-friction way off a shared drive. Files open in Docs, Sheets and Slides, so several people edit one copy instead of trading versions. Workspace pricing lists Starter with 30 GB of pooled storage per person and the Gemini assistant in Gmail, Standard with 2 TB, eSignature with Docs and PDFs and the Gemini assistant in Docs and Meet, and Plus with 5 TB, eDiscovery and Vault to retain, archive and search data. Enterprise adds data loss prevention, context-aware access, data regions and AI Classification for Google Drive. Each plan has a 14 day trial. What Drive lacks compared with M-Files, Laserfiche or DocuWare is document management depth: there is no built-in capture and indexing of scanned paper, and retention rules need Plus. Google showed zloty prices from our location, so the USD check is pending.

M-Files describes itself as a metadata-driven document management system, and that is the main reason to pick it. Instead of filing a contract in one folder, users tag it with the customer, project and document type, and it appears in every view that needs it. M-Files says AI scans existing documents to tag metadata automatically, which helps when importing years of shared-drive files. Its document management page lists permission controls, master record data inserted into documents, OCR for print documents, workspaces built around how the business works, and electronic signatures. Built-in governance enforces compliance and retention policies. M-Files also works with Microsoft 365, bringing its metadata and governance into Teams, SharePoint, Outlook and Copilot. The company says more than 6,000 organizations use it, with industry solutions for accounting, tax and audit, consulting, engineering and manufacturing. Pricing is not published as self-serve plans; the pricing page did not load for our checker, so the price check is pending.

Revver is a dedicated cloud document management system aimed at small and midsize organizations. Its pricing page lists four license tiers that can be mixed across a team with no account-wide minimum: Guest for client access, Basic for document access and storage at about $25 per user per month, Essentials at $67 and Full at $87, with the note that prices are averages and exclude professional services. Basic users can upload, view and search by metadata, use advanced search, complete eSignature requests and work with Office 365 and Salesforce integrations. Essentials adds sending forms, document requests, eSignature requests and starting workflows. Full adds managing workflows, automations, templates, governance, users and security profiles. Revver says new users get unlimited storage and unlimited use of its Revver AI Smart Suite on every tier, and it offers a 14 day free trial with no credit card. The catch is that anyone building processes needs the Full tier, so most offices will need at least one Full license.

DocuWare is built for offices drowning in paper. Its capture tools separate and crop scans, classify document types with AI, read printed and handwritten text, recognize barcodes and pull Outlook emails and attachments into file cabinets. Intelligent Indexing turns document content into index terms within seconds, and DocuWare also keeps a full-text index for search. Once captured, documents move through Workflow Manager for tasks such as invoice processing, contract management and employee onboarding. DocuWare Cloud is sold in bundles of 4 users with 20 GB, 15 users with 50 GB, 40 users with 500 GB and 100 users with 1,000 GB, and the company says every plan includes the full feature set, with users and storage extendable later. Data centers are in the U.S., EU, Japan and Australia, with AES encryption. The downside is buying: DocuWare does not publish prices, and its pricing URL returned an error when we checked, so the price is pending.

Laserfiche combines a document repository with process automation, which suits organizations that want to replace paper forms as well as paper files. Its pricing page lists Professional at $73 per user per month billed annually from 5 users, with 100 GB of storage per user, one repository, 1,000 AI units a year, custom forms, process reporting, Laserfiche AI agents, AI data extraction and classification, Microsoft 365 collaboration, granular permissions and audit logging. Business, at $93 per user from 25 users, adds records lifecycle management, SSO, MFA and SCIM provisioning, and public-facing content portals. Business+ is $42 per user but starts at 500 users. Records Management includes automated retention schedules, disposition workflows and legal hold, and a WORM Vault add-on covers long-term preservation. Laserfiche also sells a Cloud Starter edition for small teams and self-hosted Laserfiche 12, both without a published price. Prices exclude professional services and implementation fees.

Dropbox is the file sync service many offices already know, and for small teams moving off a USB drive or an old file server it may be enough. The plans page lists Standard for one person or more with 3 TB of team storage, 180 days to restore deleted files, 100 GB transfers, team folders, groups and roles, admin control, password-protected and branded sharing, and PDF editing and signatures. Advanced, for 3 people or more, starts at 15 TB and adds one year of version history, tiered admin management, end-to-end encryption, advanced key management, compliance tracking and single sign-on. A free Basic plan gives 2 GB. Dropbox stores versions and restores deleted files, but it does not offer the metadata, capture, retention schedules or approval workflows of M-Files, DocuWare or Laserfiche, so offices with records obligations will outgrow it. Dropbox showed euro prices from our location, so the USD check is pending.

ShareFile is less a document management system than a secure way for firms to store files and exchange them with clients, and for many accounting and legal offices that is the job. The Advanced plan costs $16.50 per user per month paid annually, or $18.15 monthly, with a 3 user minimum, and covers encrypted storage and sharing, secure email integrations, real-time co-editing, granular access controls and basic reporting. Premium, at $26, adds an enhanced client portal with e-signature, document requests, tasks, forms and workflow automation, plus support for HIPAA, FINRA and SEC compliance and AI document generation. Enterprise, at $35, adds automated user provisioning, data loss protection and security monitoring integrations. A Virtual Data Room plan at $69.30 per user, minimum 5 users, targets audits and deals. ShareFile also offers on-premises and hybrid storage through sales. Offices that need metadata, records retention or scanning should look at a full DMS.