Egnyte review

Egnyte works like a cloud version of the office file server, which makes it one of the easiest ways to retire a shared drive without retraining staff. The Business plan, at $22 per user per month paid annually, includes discretionary permissions, secure collaboration, single document AI Q&A, Google Workspace integration and Microsoft 365 co-editing online and on desktop. Egnyte documents automatic version history, user access tracking and global file locking that propagates to all caches, which matters for firms that open the same large drawings from several sites. Email-validated sharing limits links to named addresses, and Outlook email capture files messages into project folders. Enterprise Lite, at $39, adds ransomware detection, suspicious login detection, content lifecycle management and multi-step workflows. Elite, at $48, adds the AI Assistant, AI Search, PDF markup, e-signature and dynamic watermarking. The Project Hub add-on connects to Procore and Autodesk for $6 per user per month.

Who it is for

Midsize firms in construction, life sciences and professional services that want shared-drive style folders with governance and AI search.

Price

Business $22 per user per month paid annually; Enterprise Lite $39; Elite $48; Ultimate on quote.

M365 co-editing (online and desktop) Start Free Trial $22 / User / Month Paid annually*
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Automatic version history, user access tracking and global file locking
• Discretionary permissions with flexible inheritance and email-validated sharing
• Microsoft 365 co-editing online and on desktop, plus Google Workspace integration
• Standard review and approval workflows, with multi-step workflows on Enterprise Lite
• Outlook email capture and single document AI Q&A on every plan

Strengths and weaknesses

• Strength: Familiar folder structure eases the move off a file server
• Strength: File locking suits teams that edit large files from several offices
• Strength: Clear published prices across three plans
• Weakness: Ransomware detection and content lifecycle management start on Enterprise Lite at $39
• Weakness: AI Search, e-signature and PDF markup need the $48 Elite plan
• Weakness: No free plan

Key facts

• Cheapest plan: Business, $22 per user per month paid annually
• AI: Single document AI Q&A on Business; AI Assistant and AI Search on Elite
• Industry add-ons: Project Hub for Procore and Autodesk users at $6 per user per month

Where it ranks

Egnyte is No. 2 in our Best Document Management Software verdict.