Microsoft SharePoint review

SharePoint is the document side of Microsoft 365, and for many offices it is already paid for. Microsoft lists SharePoint in Business Basic at $7 per user per month paid yearly, Business Standard with Copilot at $23.50 and Business Premium with Copilot at $32, with business plans capped at 300 users. The key features Microsoft lists for document work are document libraries with version history and access control, team and communication sites, policies for file sharing, offline files and folders, and file management shared with OneDrive. Each user gets 1 TB of cloud storage. Real-time co-authoring in Word, Excel and PowerPoint means a shared drive full of copies can become one library of current files. Microsoft Lists sits next to the libraries for registers and trackers. The tradeoff is setup: sites, libraries, metadata columns and permission groups need a plan, and offices without IT support often end up rebuilding a folder tree. Business Basic includes only web and mobile Office apps.

Who it is for

Offices already on Microsoft 365 that want versioned document libraries and team sites without buying a separate system.

Price

Included in Microsoft 365 Business Basic at $7 per user per month paid yearly; Business Standard with Copilot $23.50.

Microsoft 365 Business Basic Lightweight web and mobile apps to kickstart your business $7.00 user/month, paid yearly
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Document libraries with version history and access control
• Communication and team sites for departments and projects
• File management shared between OneDrive and SharePoint, with offline files and folders
• Policies for file sharing and real-time co-authoring in Word, Excel and PowerPoint
• Microsoft Lists to organize and track information next to documents

Strengths and weaknesses

• Strength: Cheapest entry price on this list, bundled with email, Teams and Office web apps
• Strength: 1 TB of cloud storage per user on the business plans
• Strength: Fits offices that already sign in with Microsoft accounts
• Weakness: Site, library and permission design takes planning, often with IT help
• Weakness: Desktop Office apps need Business Standard or higher
• Weakness: Workflow and records features beyond basics depend on other Microsoft services

Key facts

• Cheapest plan: Microsoft 365 Business Basic, $7 per user per month paid yearly
• Cloud storage: 1 TB per user
• User cap on business plans: Up to 300 users

Where it ranks

Microsoft SharePoint is No. 1 in our Best Document Management Software verdict.