10 Best Proposal Software of 2026

PandaDoc covers the whole path from a draft proposal to a signed, paid deal. The free plan includes 5 documents a month with the rich media editor, real-time tracking and 24/7 email and chat support. Starter, at $19 per seat per month on annual billing, removes the document cap for uploads and e-signatures. Business, at $49 per seat, is the plan most sales teams will want: it adds custom quotes and sales agreements, CRM integrations, custom branding, a content library, deal rooms, approval workflows, web forms and bulk send. Enterprise is quoted and brings CPQ, workflow automation, smart content, SSO and team workspaces. Every plan includes pricing tables, payment collection, signing order and an audit trail. The catch is metering: documents created through the API, Zapier, web forms or bulk send use usage credits, and Salesforce is a paid add-on. PandaDoc also offers a per-document package with unlimited seats for teams with many occasional senders.

Better Proposals is built for people who sell services and want every proposal to look finished without a designer. Starter costs $13 a month on annual billing, or $19 monthly, for one user and up to 10 documents a month, and already includes digital signatures, interactive pricing tables, payment integrations, the content library, notifications and analytics. Premium, at $21 per user per month annually, raises the cap to 50 documents and adds a custom domain, CRM integrations, automatic expiry dates, the API, Zapier, an MCP server and custom onboarding flows and forms. Enterprise, at $42 per user, sends unlimited documents and adds content locking, simultaneous editing, inline commenting, manager approvals and advanced permissions. Every plan includes unlimited templates, full branding and the ability to send any document type, not only proposals. The vendor also sells template design from $1,495 and a done-for-you Elite tier. The main limit is volume on the cheaper plans.

Proposify focuses on giving sales teams control and visibility over proposals. Build costs $39 per user per month on annual billing, or $49 monthly, and includes unlimited documents and signatures, a content library, AI writing, an MCP server, document insights, integrations, automations and a product catalog. Interactive quoting lets buyers pick optional fees or set quantities, and analytics show when each recipient opens a document and how long they spend in each section. Grow, at $65 per user billed annually, adds user roles and permissions, approval workflows triggered by price total or discount, account metrics, custom fields and variables and API access. Scale has a platform fee of $12,800 a year that includes 10 users and adds premium integrations such as Salesforce, SSO, multiple workspaces, custom reporting and a dedicated success manager. The pricing page notes that every plan includes a monthly send limit with per-send overage, so check volumes. Custom template design costs $1,500.

Prospero aims at freelancers and small studios that want good-looking proposals without per-document limits. Pricing starts at $12 a month on annual billing, or $19 month to month, for an individual, and the price rises with the number of team members you select. Every plan includes unlimited proposals and proposal emails, a generative AI assistant that can change tone, length and wording or generate images, analytics that show who opened a proposal, for how long and on what device, and automated reminders. The editor offers more than 100 templates, variables, version history, an interactive pricing module, file attachments and PDF export. eSignature works on desktop and mobile and records timestamp, IP and device information for two signers. Integrations cover Stripe, QuickBooks, FreshBooks, Xero, Make, Zapier, Slack and Monday.com. Team features include user management, content locking and proposal tags. Sales teams that need CRM-driven quoting or approval rules will find more in PandaDoc or Proposify.

Qwilr builds proposals as interactive web pages instead of PDFs. Starter costs $35 per user per month on annual billing and includes e-sign, analytics, QwilrPay, HubSpot, Zoho and Pipedrive integrations, an AI assistant integration through MCP and API access with usage costs. Growth, at $55 per user with a minimum of 5 users, adds a dedicated customer success manager, Microsoft Dynamics, automations, custom branding, identity verification and enhanced reporting. Scale, at $75 per user with a minimum of 10, adds Salesforce, conditional content, the Smart Proposal Engine, AI prefill and premium design services. Every plan offers unlimited pages, quote blocks with tiered plans, an ROI calculator, payments, embeddable content, an audit trail and PDF export. Annual plans include a set number of automatically generated documents, then $2.50 each or less in bundles. Qwilr suits teams that sell with rich content and want to see how buyers engage, but small teams on Salesforce face a 10 user minimum.

Nusii keeps proposal software simple and prices it by account rather than by seat. Freelancer costs $29 a month, or $290 a year, for one user and 5 active proposals, with online e-signing, email from your own domain, Zapier and chat integrations. Agency, at $49 a month or $490 a year, includes 3 users, with more at $19 each, and 20 active proposals, plus branding removal, a custom domain, payment and CRM integrations and automatic reminders. Business, at $129 a month, includes 5 users and 50 or more active proposals and adds permissions, multiple signatures and priority support. All plans include unlimited templates and clients, PDF export, notifications, analytics, a content library, multiple currencies, API access and two-factor authentication. Nusii also donates 1 percent to the planet. The limits are active proposal caps and a narrower feature set than PandaDoc or Proposify: there is no quoting catalog or approval workflow on the pricing page.

GetAccept sells proposals as part of a digital sales room. The eSign plan, at $25 per user per month, covers unlimited electronic signatures, an in-app editor for text and images, simple branding, contract storage with automated renewal reminders, engagement video, chat, automated reminders and a template library. Professional, at $49 per user per month with a 5 user minimum, adds GetAccept AI with an AI editor, smart content, a meeting summarizer and an AI knowledge base, plus mutual action plans, edit after send, pricing tables, advanced stakeholder engagement, CRM and sales intelligence integrations. Enterprise is quoted and brings CPQ with an unlimited product library, SSO, sub-account entities, conditional content and signing groups. The pricing page notes that all plans cover a 12 month agreement, while eSign customers can pay monthly or annually. GetAccept fits complex B2B deals with several buyers, but agencies that only need a good-looking proposal will pay for features they will not use.

Loopio solves a different proposal problem: answering long RFPs, RFIs, security questionnaires and due diligence questionnaires accurately and quickly. Every plan includes unlimited projects, unlimited library entries and generative AI that drafts answers from your approved content. Foundations, the entry tier, includes 10 seats and is aimed at smaller or sales-led proposal teams. Enhanced adds a multi-language library, confidential projects, multi-step reviews and more themes, and Enterprise adds separate business units, sandboxes and a custom number of seats with premium support. Add-ons include project translations in more than a dozen languages, onboarding packages and integrations with Salesforce, Highspot and other tools. Customers get an onboarding manager, ongoing customer success and phone, email and in-app support. Loopio does not publish prices; you book a call for a custom quote, so we could not confirm a USD figure. Agencies sending designed client proposals will find PandaDoc or Better Proposals a closer fit.

Responsive, previously RFPIO, is built for organizations that answer many RFPs, security questionnaires and proposals with input from several departments. Pricing has three parts: an annual platform fee, user licenses and add-ons or services. The Emerging Edition starts from $10,000 and includes unlimited response projects, an AI and automation studio, unlimited content and collaboration, integrations and access control, plus admin, reporting and support. It targets early-stage proposal teams with low to moderate RFP volume. The Growth Edition adds intake, request lookup and eSignature, advanced integrations and access controls, premium deployment and flexible hosting, for teams handling weekly RFPs and CRM-driven workflows. The Enterprise Edition adds flexible custom AI, enterprise security and controls, advanced reporting and premium connectors. The platform is strong for cross-functional response work, but the $10,000 starting fee before user licenses puts it out of reach for most agencies and small sales teams.

Bidsketch is one of the older proposal tools and still targets design, development, marketing, advertising and SEO agencies. Pricing is flat by team size. Solo costs $29 a month, or $23 a month billed yearly, for one user; Team costs $79 a month, or $47 billed yearly, for up to 3 users; Business costs $149 a month, or $119 billed yearly, for up to 8 users. Each of these plans lists unlimited proposals and clients, proposal analytics, electronic signatures, your own domain, realtime collaboration and team management. A Starter plan at $15 a month covers 1 user and 25 clients but drops electronic signatures and custom domains. Bidsketch is free for nonprofits. The pricing page lists a short feature set: no payment collection, AI assistant or CRM integrations are named there, so teams that want those should look at Better Proposals or PandaDoc. For an agency that wants simple, unlimited proposals at a flat team price, it remains a workable choice.