Knowify review

Knowify is written for trade contractors who bid, build and bill their own work, and its close link to QuickBooks is the main reason to pick it. The Core plan, $99 per month on yearly billing or $149 month to month, includes one user, estimates and proposals, fixed-price contracts billed by percent complete or by unit, change orders sent for e-signature, drag-and-drop scheduling, geofenced time tracking, task management, and unlimited documents and photos. Change orders are applied to the right billing cycle automatically, which helps avoid over or under billing. Advanced, at $329 per month on yearly billing with 10 users, adds cost-plus and time and materials contracts, subcontracts, project budgets, phase-by-phase planning, daily logs, work orders and a client portal. Extra users cost $29 per month, and a Service Pro add-on covers dispatch and service calls. We compared documented features and published prices; Knowify is a strong fit for trades, but general contractors need Advanced for budgets and subcontracts.

Who it is for

Electrical, plumbing, HVAC and other trade contractors who run fixed-price and AIA jobs and keep their books in QuickBooks.

Price

Core from $99 per month on yearly billing ($149 month to month) with 1 user; extra users $29 per month; Advanced $329 with 10 users.

Each additional user is $29/month. Service Pro Live Equipment Tracking $99 / month
Quoted from the vendor pricing page on November 7, 2026.

Key features

• Estimates, proposals and fixed-price contracts billed by percent complete or units
• Change orders sent for e-signature and applied to the correct billing cycle
• Drag-and-drop scheduling for employees, subs and equipment
• Geofenced time tracking that feeds QuickBooks Payroll
• Project budgets, daily logs, work orders and client portal on Advanced

Strengths and weaknesses

• Strength: Built for trade contractors with AIA and fixed-price billing
• Strength: Sync with QuickBooks Online and QuickBooks Desktop
• Strength: Unlimited documents, photos and jobs on every plan
• Weakness: Project budgets, daily logs and subcontracts need the $329 Advanced plan
• Weakness: Each extra user costs $29 per month
• Weakness: Less focused on general contractors managing many subs

Key facts

• Starting price: $99 per month on yearly billing, 1 user
• Advanced: $329 per month on yearly billing, 10 users
• Free trial: 14 days
• Accounting: QuickBooks Online, QuickBooks Desktop and Intuit Enterprise Suite

Where it ranks

Knowify is No. 6 in our Best Construction Management Software verdict.