Cognito Forms review

Cognito Forms suits forms that do real work after submission. Every plan, including the free Individual tier, allows unlimited forms and accepts payments, which helps for order and registration forms with calculated totals. Pro at $24 per month adds electronic signatures, save and resume, 2,000 entries a month, 2 users and removal of Cognito Forms branding. Team at $49 per month brings workflow and approvals, a client portal, data lookups, 10,000 entries a month and 5 users, which fits applications that pass through several reviewers. Enterprise at $174 per month adds HIPAA compliance, folder permissions, single sign-on and unlimited entries. Extra users cost $5 each per month, and outside guests are billed in tiers. The free plan is small at 100 entries a month for one user, and the builder exposes more options than simpler tools, so it takes a little longer to learn. For approval-heavy workflows it offers more than most mid-priced builders.

Who it is for

Organizations that need calculated order forms, approval workflows and client portals.

Price

Free Individual plan; paid from $24 per month (Pro).

Pro Premium Features $ 24 /mo. Start Free Trial
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Unlimited forms and payments on every plan
• Pro adds electronic signatures, save and resume and 2,000 entries a month
• Team adds workflow and approvals, a client portal and data lookups
• Enterprise adds HIPAA compliance, folder permissions and single sign-on
• Extra users for $5 per user per month on paid plans

Strengths and weaknesses

• Strength: Payments available even on the free plan
• Strength: Approvals and client portal suit multi-step applications
• Strength: Prepaying annually saves up to 20 percent
• Weakness: Free plan is limited to 100 entries a month and one user
• Weakness: Workflow and approvals need the $49 Team plan
• Weakness: Guest access is billed in tiers above the included guests

Key facts

• Free plan: Individual: 100 entries a month, 1 user
• Paid plans: Pro, Team, Enterprise
• Pro limits: 2,000 entries a month, 2 users
• Compliance: HIPAA on Enterprise

Where it ranks

Cognito Forms is No. 4 in our Best Form Builders verdict.