10 Best Event Management Software of 2026

Whova covers the full conference cycle in one product. Before the event, teams build a branded website, registration with flexible ticketing, a multi-track agenda and abstract submissions, and manage speakers, sponsors and exhibitors. On the day, staff or volunteers check people in by searching names or scanning QR codes from a phone or laptop, and the DIY badge tool prints badges in bulk or on demand from 17 templates. The attendee app is the reason many associations pick Whova: it carries the personal agenda, interactive maps, a community board for meetups, attendee matchmaking, one-to-one messaging, a meeting scheduler, live polls and gamification. Exhibitors get lead scanning, digital booth profiles and a passport contest, and organizers get ROI reports to show sponsors. Whova says it has served more than 50,000 events in over 170 countries. It does not publish prices; its quote form asks about format, length, attendee count and how many events you run each year.

Eventbrite is the fastest way to put a meetup, workshop or public conference on sale. Free events cost nothing to publish, and paid tickets carry a 3.7% plus $1.79 service fee per ticket and a 2.9% payment processing fee per order, which organizers can pass to buyers by default or absorb. The tools cover custom event pages, multiple ticket types, add-ons, custom registration forms, embedded checkout and pre-event payouts. On the marketing side, events appear on Eventbrite's discovery marketplace, and organizers get email campaigns, promo codes, smart audiences and Facebook and Instagram ad tools, with Eventbrite Pro raising email volume from $15 per month. On event day, the organizer app handles mobile check-in, waitlists and automated reminders. What Eventbrite lacks is the conference back office: there is no speaker portal, abstract workflow, exhibitor lead retrieval or networking app. For community and public events that is fine; for a sponsored B2B conference, it is a gap.

RingCentral Events is the platform that grew out of Hopin, and it now sells on a simple per-organizer basis. Events Pro costs $99 per organizer per month paid annually, or $119 when paid monthly, and includes unlimited webinars and virtual events, unlimited registrations, a virtual venue with stage sessions, networking and an expo area, advanced registration and ticketing, event analytics, a production studio and Creator Lab, which turns sessions into AI clips and transcripts. Pro+ at $199 adds onsite and hybrid events, single sign-on, Content Composer for repurposing, 40+ apps and martech integrations. Enterprise at $299 adds AI caption translation, APIs, content hubs, custom domains and lead retrieval. The model suits a marketing team that runs many webinars and a few larger events each year, because cost tracks organizers, not attendees. Teams planning mostly in-person conferences should note that onsite tools start on Pro+ and lead retrieval only on Enterprise.

Swoogo is built around registration, and its pricing reflects that it expects you to run a portfolio, not a single event. The Professional plan costs $11,800 per year and includes unlimited events and unlimited registrations, one full user and one reporting user, a check-in app, 30+ free integrations, a custom domain, attendee approval workflows and automated workflows that assign sessions or update registrant fields. Enterprise adds advanced personalization, unlimited visibility rules, multi-level conditional logic, a premium branding suite with five branded event URLs, SSO and multi-factor authentication, flexible API rate limits, a customer success manager and a 99.9% uptime SLA. Swoogo also offers an MCP server so event data can be queried from AI tools. Mobile event apps and Go Onsite Pro check-in features cost extra. For a team running conferences, webinars and dinners all year, the flat fee can be cheaper than per-attendee pricing. For a single annual meeting, it is a lot of software.

Zoho Backstage is the most approachable way into full event management software, because it has a permanent free plan. The free tier allows unlimited events with up to 100 attendees, 300 RSVP invites and three sessions per event. Essentials raises that to 200 attendees per event with unlimited sessions, Premium to 1,000 attendees, and Ultimate to 5,000 attendees per event, and Zoho sells extra attendees, exhibitors and abstract credits as add-ons. The product covers event websites, registration and ticketing, agendas, mobile apps for organizers and attendees, and third-party webcast services for virtual sessions, and higher plans connect to Zoho CRM, Flow, PageSense and SalesIQ with webhooks. The pricing page we fetched showed EUR and GBP only, so we mark the USD price as pending. The attendee caps are the main constraint: a meetup series fits easily, but a growing conference will move up tiers fast, so check the cap per event against your largest event, not your average one.

Bizzabo targets the B2B flagship conference, and the price shows it. The Event Experience OS starts at $499 per user per month billed annually with a three user minimum, which the page lists as starting at $17,999 per year. That buys unlimited events and registrations, contact management, ticketing, an event website builder, email campaigns, a mobile app, a virtual venue with chat, polls and Q&A, a streaming studio with simulive sessions, onsite check-in and badge customization, plus a dedicated event success specialist and 24/7 support. The Klik SmartBadge is a distinctive extra: wearable badges for networking, lead capture and passive attendee tracking. Many items buyers expect are premium add-ons, including HubSpot, Marketo and Salesforce integrations, the sponsor ROI portal, advanced networking, a custom-branded app, API access and SSO. Bizzabo also rents a Bizzabox kit with iPads and badge printers. It is a capable platform for teams with budget, but add-ons can raise the real price well above the entry figure.

Accelevents sells two ways, which helps teams that only run one big event. Professional starts at $7,500 for a single event and includes unlimited admin seats, unlimited registration types and custom fields, staff-managed or kiosk self check-in with badge printing, offline and online payments, integrations and an MCP server at no extra fee. Business starts at $13,500 and adds unlimited events, an event listing page, cross-event reporting and custom reporting. Enterprise adds approval workflows, call for speakers, API and webhooks and unlimited organizer profiles, and White Label removes Accelevents branding and adds a branded app and custom domains. Registration supports 10 payment processors, including Stripe, Square and Adyen, with waitlists, reserved seating, group booking and no transaction fees listed. Every plan includes 24/7 support that Accelevents says answers in 21 seconds on average. The catch is that useful items such as the mobile app and speaker workflows sit on add-ons or higher plans.

Eventzilla keeps registration costs low and predictable for small and mid-sized events. Free events stay free, and paid registrations cost $1.50 each on Basic, 1.9% plus $1.50 on Pro and 2.9% plus $1.50 on Plus, with fees that can be passed to attendees. Basic includes unlimited events, a registration form, confirmation emails, email invitations, selling on your own website, webinar and streaming integrations and onsite check-in and sales through the mobile app. Pro adds unlimited paid ticket types, a seating plan designer, discount codes, an agenda with sessions and tracks, accommodation booking and room block management, post-event surveys, automated reminders and name badges. Plus adds conditional logic, customizable emails and ticket templates, multiple account users and white-labeled registration. Add-ons cover webinars and premium features on free events from $49 per month, and an Agency Unlimited plan suits firms running many client events. It is a registration tool first, not an attendee engagement platform.

Cvent is the most complete suite here, built for organizations that run large event programs and also handle hotel blocks and venue sourcing. It sells three core solutions: Registration, with personalized registration paths, agenda and session management, no-code websites, payments, email promotion and housing and travel management; Attendee Hub, with a mobile event app, virtual experiences, chat, Q&A, polling, gamification, networking and live and on-demand video; and OnArrival, with kiosk self check-in, on-demand badge printing, onsite registration and session capacity control. The Professional license lets you buy only the modules you need and includes 15 user logins; Enterprise includes all modules, all logins, SSO, multi-factor authentication, budget and task management and API access. Add-ons include enterprise venue sourcing, Passkey room block management, abstract management, appointments and LeadCapture. Cvent publishes no prices, and the modular licensing makes cost hard to estimate up front, so expect a sales process and an implementation project.

Airmeet started as a virtual event platform and still leans that way, with hybrid and onsite tools on its higher plan. Premium Webinars starts at $167 per month billed yearly, or $199 monthly, for two team members and audiences from 100 attendees, scalable to 10,000. It includes live, simulive and on-demand webinars, a report builder, an immersive stage with instant replays, engagement tools, one-click registration and CRM integrations, networking, ticketing and sponsorship features, iOS and Android apps and alerts for high-intent actions. The Events plan, quoted per customer, adds in-person, virtual and hybrid formats, multi-track sessions with parallel tracks, scheduled private meetings, a custom email domain, a mobile app for onsite check-in and a dedicated customer success manager. A managed Brand Conference service starts at $4,999 per event, and an agency plan covers up to 250 events a year. For a community team, the webinar plan is an affordable way to add networking; for an onsite conference, compare it with conference-first platforms.