Expensify review

Expensify built its name on receipt scanning, and its pricing is simple. Submit is free for individuals and covers receipt scanning, mileage tracking and expense reports. Collect, at $5 per member per month, is the small business plan: reimbursements, corporate card management, expense and travel approvals, travel booking and rules, QuickBooks and Xero integrations, plus chat on expenses and reports. Control starts as low as $9 per active member and adds multiple approval flows, custom expense rules, NetSuite and Sage Intacct, Workday and Certinia, SAML single sign-on and budgeting. The Expensify Visa card gives 1 percent cash back on all US purchases and 2 percent above $250K of monthly spend, and Expensify says annual commitments and card use earn discounts. The weak spot is control depth: approval chains and custom rules sit on Control, where Ramp and Brex include more policy tools in lower tiers.

Who it is for

Small businesses that want simple per-member pricing and fast receipt capture.

Price

Free Submit plan for individuals; Collect $5 per member per month; Control from $9 per active member.

Most businesses start with our Collect plan at $5 per member per month, which includes core expense, travel, and chat features.
Quoted from the vendor pricing page on November 6, 2026.

Key features

• SmartScan receipt scanning, unlimited on paid plans
• Reimbursements by ACH
• Expensify Visa card with up to 2% cash back
• Travel booking with flights, hotels, cars and rail
• QuickBooks Online and Xero on Collect; NetSuite and Sage Intacct on Control

Strengths and weaknesses

• Strength: Collect at $5 per member is one of the lowest business prices here
• Strength: Free Submit plan lets employees scan receipts without company approval
• Strength: Card offers 1% cash back on all US purchases
• Weakness: Multiple approval flows and custom rules need Control
• Weakness: Control pricing is custom, from $9 per active member
• Weakness: Expense categorization needs a paid plan

Key facts

• Free plan: Submit, for individual members
• Business plan: Collect, $5 per member per month
• Card cash back: 1% on US purchases, 2% over $250K monthly spend

Where it ranks

Expensify is No. 3 in our Best Expense Management Software verdict.