Studio Ninja review

Studio Ninja is a CRM made only for photographers and videographers, and its plan table is easy to read. Every plan includes lead management, quotes, invoices, contracts, questionnaires, appointment booking, email tracking, a client portal, online payments, payment schedules and payment reminders. Starter costs $16 a month or $160 a year in USD, but it allows 1 user and 5 active jobs and leaves out workflow automations and online booking forms, so it fits a part-time portrait photographer. Pro, at $27 a month, removes the job limit and adds automations, 3 users and 3 online booking forms, which is where a working wedding photographer will land. Master at $40 adds 3 brands and unlimited users and forms. Integrations cover Gmail, Google Calendar, Xero, QuickBooks, Stripe and the Pic-Time and ShootProof gallery services. Data migration and 1-on-1 training are free. The 7-day trial is short. We compared documented features and published prices, and Studio Ninja ranks fourth for its low entry price.

Who it is for

Solo photographers who want a photography-only CRM at a low monthly price

Price

Starter $16 per month or $160 per year; Pro $27 per month; Master $40 per month (USD).

Starter $16 £13 $24 per month $160 £130 $240 per year 1 Brand 1 User 1 Contact Form 5 Active Jobs
Quoted from the vendor pricing page on November 12, 2026.

Key features

• Quotes, invoices, contracts, questionnaires and a client portal on every plan
• Payment schedules, payment reminders and online payments on every plan
• Workflow automations and online booking forms from the $27 Pro plan
• Integrations with Gmail, Google Calendar, Xero, QuickBooks, Stripe, Pic-Time and ShootProof
• Free data migration and free 1-on-1 training

Strengths and weaknesses

• Strength: Starter costs $16 per month without an annual commitment
• Strength: Connects to Pic-Time and ShootProof for gallery delivery
• Strength: Free migration of current and future jobs once you subscribe
• Weakness: Starter allows only 5 active jobs and no workflow automations
• Weakness: Pro is limited to 3 users and 3 contact forms
• Weakness: No built-in galleries

Key facts

• Starting price: $16 per month (Starter)
• Annual price: $160 per year (Starter)
• Free trial: 7 days, no credit card
• Starter limits: 1 user, 5 active jobs

Where it ranks

Studio Ninja is No. 4 in our Best Client Management Software for Photographers verdict.