Proton Workspace review

Proton Workspace is the pick for small firms that want a privacy-first alternative to Google and Microsoft. Workspace Standard includes 1 TB of storage per user, 15 custom email domains, 20 addresses per user, catch-all addresses, email groups, password-protected emails and Proton Sentinel. It also bundles a calendar with appointment scheduling, cloud storage with a document and spreadsheet editor, video meetings for 100 participants, a VPN and a password manager with team vaults, which can replace several separate subscriptions. Staff who prefer desktop clients can use SMTP access and Outlook, Thunderbird or Apple Mail. The cost is the main drawback: Proton lists $8.99 per user per month for the first year on annual billing, a 40% introductory offer for new customers of up to 10 users that ends November 30, 2026, against a regular price of $14.99. Data retention policies and the Lumo AI assistant require Workspace Premium.

Who it is for

privacy-focused teams and professional services firms

Price

Workspace Standard $8.99 per user per month for the first year on annual billing ($107.88 billed for 12 months); $14.99 regular price.

Workspace Standard $14.99 $8.99 /user per month
Quoted from the vendor pricing page on November 12, 2026.

Key features

• 1 TB storage per user and 15 custom email domains on Workspace Standard
• 20 email addresses per user, catch-all addresses and email groups
• SMTP access and support for Outlook, Thunderbird and Apple Mail
• Password-protected emails and Proton Sentinel account protection
• VPN with ad-blocker and a password manager with team vaults included

Strengths and weaknesses

• Strength: Bundles email, calendar, Drive, video meetings, VPN and password manager in one plan
• Strength: 15 custom domains per organization on the entry plan
• Strength: 14-day free trial and a 30-day money-back guarantee
• Weakness: Highest entry price on this list after the introductory year
• Weakness: Intro price is limited to new users and up to 10 users
• Weakness: Data retention policies require the Workspace Premium plan

Key facts

• Entry plan: Workspace Standard, $8.99 per user per month first year
• Storage: 1 TB per user
• Custom domains: 15 on Standard, 20 on Premium

Where it ranks

Proton Workspace is No. 5 in our Best Business Email Hosting verdict.