Fund EZ review

Fund EZ targets nonprofits that have outgrown general business ledgers, and its feature list reads like a controller's checklist. The chart of accounts is built around funds, programs, grants, departments and funders, and the system keeps the fund balancing entries for you. Budgets can be built by any of those dimensions, can cross fiscal years and can be revised while keeping the original, which grant managers need when a funder approves a budget change. Purchase orders create encumbrances that sit next to budget and actual figures, so managers see what is still available before they commit money, and indirect allocations spread administrative costs across programs and grants. Payables include OCR invoice entry, approvals with separation of duties and 1099 tracking with e-filing. Bank activity comes in through Plaid. Fund EZ does not publish prices, and cloud access comes through Fund EZ Hosted, a managed service, rather than a browser-native app.

Who it is for

Nonprofits leaving QuickBooks that need encumbrances and indirect allocations

Price

See vendor pricing (USD check pending).

US price check pending. See the vendor pricing page.

Key features

• Chart built around funds, programs, grants, departments and funders
• Budgets that cross fiscal years, with revisions that keep the original budget
• Purchase orders and encumbrances shown next to budget and actuals
• Indirect allocations of administrative costs across programs and grants
• OCR invoice entry, approvals and 1099 vendor tracking with e-filing

Strengths and weaknesses

• Strength: Encumbrances show what is still available to spend on each grant
• Strength: Unlimited fiscal years online without closing the prior year first
• Strength: Fund EZ Hosted removes the need for an in-house server
• Weakness: No published pricing
• Weakness: Hosted cloud access is a separate managed option
• Weakness: Demo-led sales process

Key facts

• Free trial: 30 days, as listed on the site
• Experience: 36 years of nonprofit accounting
• Bank feeds: Through Plaid

Where it ranks

Fund EZ is No. 5 in our Best Accounting Software for Nonprofits verdict.