Capacities review

Capacities takes a different approach to notes. Instead of folders, every note is an object with a type, such as a person, a book, a meeting or a project, and objects link to each other. For people building a personal knowledge base, that structure makes notes easier to find months later. The free Basic plan is generous: unlimited spaces, objects and blocks, custom object types, sync across all devices, full import and export, and 5 GB of media uploads before a monthly cap applies. Capacities Pro costs $9.99 per month billed monthly, less when billed yearly, and adds an AI assistant, whiteboards, task management, smart queries, calendar integration, Readwise and Kindle imports and version history. The object model has a learning curve, and Pro costs more than Obsidian Sync or Bear Pro. For anyone who wants Obsidian-style linking with less setup and built-in sync, Capacities is the most interesting newer app here.

Who it is for

Knowledge workers building a personal knowledge base without managing folders.

Price

Free Basic plan; Capacities Pro $9.99 per month billed monthly, less when billed yearly.

Capacities Pro For professionals. $9.99 /month USD
Quoted from the vendor pricing page on November 4, 2026.

Key features

• Custom object types instead of folders
• Unlimited spaces, objects and blocks on the free plan
• Sync across all devices on the free plan
• AI assistant, whiteboards and task management on Pro
• Readwise, Kindle and calendar integrations on Pro

Strengths and weaknesses

• Strength: Generous free plan with sync
• Strength: Structure without folder hierarchies
• Strength: Full import and export support
• Weakness: Object model takes time to understand
• Weakness: Pro is pricier than Obsidian Sync or Bear Pro
• Weakness: Free media uploads are capped after 5 GB

Key facts

• Free plan: Capacities Basic, free forever
• Plans: Basic, Pro, Believer
• Free Pro trial: Available, no credit card

Where it ranks

Capacities is No. 6 in our Best Note-Taking Apps verdict.